There are lots of things you can do to ensure that your office move runs smoothly. Here are just a couple of ideas you should consider if you want to cover all your bases.
The first is to create a guide to the office move for your employees. This guide should tell your employees everything they need to know about what is going to happen and when it is going to happen. It should explain when everything is going to be packed and what type of labeling system is planned. Will the boxes be numbered or color-coded? The guide should also explain which staff members will have responsibility for different tasks during the move.
The next step is to make sure that the packing process is completed in a sensible manner. Find out from your professional office movers whether they would prefer filing cabinets to be emptied, for example. Some movers may be prepared to move full filing cabinets provided that they are locked and secure.
Staff members should pack their own personal items and clearly label the boxes. Packing things too far in advance can cause problems for the day-to-day running of the company; however, so can leaving it all until the last minute. Start with archives and items that are not regularly needed and leave the most frequently-used items until a day or two before the move so that you are not packing and then unpacking to obtain access to something essential.